How can you source a repeat meeting to the same venues as last year?

Selecting the option to copy the last year's RFP and copy the suppliers is the most effective way to source a repeat meeting to the same venues as last year because it streamlines the process and ensures consistency. By copying the prior RFP, all the specific details, requirements, and any past notes or comments regarding the venues are preserved, making it easy to maintain continuity in planning. In addition, copying the suppliers ensures that you're reaching out to the same contacts who have familiarity with your event's needs and expectations.

This approach minimizes the time spent on recreating documents from scratch and leverages the existing relationships you've built with the venues, which can lead to more favorable negotiations and easier communication. The combination of these two actions—replicating the necessary documentation and maintaining supplier relationships—creates a solid foundation for re-engaging with the same venues efficiently.