What should a supplier do if they receive a notification for an RFP but wish to decline?

When a supplier receives a notification for a Request for Proposal (RFP) but decides to decline participation, the appropriate action is to withdraw the proposal. This not only formally communicates their decision but also ensures that they are not inadvertently considered for the opportunity, which might lead to confusion or misunderstandings later on. By formally withdrawing, the supplier maintains professionalism and keeps the lines of communication clear with the RFP issuer.

Identifying this option as the correct response highlights the importance of following proper protocols in procurement processes. Suppliers should always aim to handle such situations transparently to maintain positive relationships within the industry. This action also helps the issuer to clear the list of potential candidates who are not interested, allowing them to focus on those who are still in the running for the project.

Ignoring the email would leave the RFP issuer uncertain about the supplier's intentions. Contacting the RFP issuer directly could be useful in some contexts, but a formal withdrawal is a more appropriate and recognized action in the formal proposal process. Marking it as in progress would not accurately reflect the supplier's decision to decline participation. Thus, withdrawing the proposal stands as the most professional and effective way to manage the situation.